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OregonBuys Comparison Terminology

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Due to the terminology difference between OrCPP, ORPIN and OregonBuys, this definition of terms helps identify the similarities/differences for each application/program:

 

OregonBuys Document/Action Oregon's Use of Document Notes
Amendment (on a bid)
  • Addendum
  • Revision
  • Intent to Award
 Agency will specify in the Amendment Note and Attachment
name whether it is an addenda, revision, etc. Agency will create
an amendment to post Intent to Award notice on Bid.
Available Date (on a bid)   The date/time when the Bid will be made visible for Vendors to
be able to respond, previously known as the “Published Date &
Time” in ORPIN.
Award   Final step of Bid process where agency uses the Bid Tab to
designate which vendor(s) are awarded the procurement.
Bid
  • Opportunity
  • Notice
 RFP, ITB, Sole Source Notice, Request for Information, etc.
Agency will specify type in Short Description field.
Bid Opening Date   The date/time when vendor responses will no longer be
accepted, previously known as the “Closing Date & Time” in
ORPIN.
Change Order
  • Contract Amendment
  • Contract Revision
  • Change Order
 Agency will specify in the Attachment name when uploading an
amendment, revision, etc. There is also a field to note details of
the change order.
Description/Short Description Field on every Document Document Title that will be visible in all searches/reports after
being published. Recommend following Enterprise formatting
guidance.
Document Statuses
  1. In Progress
  2. Ready for Approval
  3. Returned
  4. Ready to Send
  5. Sent
  6. (Bid) Ready to
  7. Open
  8. (Bid) Opened
  9. Gone to Bid
  10. Gone to PO
  1. Draft Document
  2. Draft Document waiting for Approval
  3. Approval Denied; revise and resubmit as needed
  4. Approval Complete; document ready to post
  5. Document was Published/Issued
  6. Solicitation period is over and the Quotes may be unlocked
  7. Bid Quotes have been unlocked and are available for review
  8. Requisition was progressed into a Bid
  9. Requisition or Bid was progressed into a PO
Master Blanket Purchase Order (MBPO)
  • Contract
  • Price Agreement
  • ORS190
 OregonBuys has one contract that multiple change orders can
be issued against. It does not create separate versions of the
contract with each change. (This is different from ORPIN.)
Open Market Requisition
  • DAS On-Behalf Of requests
 A requisition used by agencies to send requests to DAS for
services on their behalf or to request approval of a Special
Request.
Quote
  • Vendor response to Bid. Proposals for Services are also Quotes.
 Vendors can submit quotes electronically through OregonBuys
or send hard copies to agency and buyer enters into system for
tracking purposes.
Restricted Bid   Only visible to vendors added to the Bidders tab of the Bid
document; similar to using the “Invite Only” option in ORPIN.
Terms and Categories
  • Vendor COBID Data
 COBID Certifications for the selected Vendor. Automatically
populated through a daily interface from the COBID Vendor
Directory. Read/View only in OregonBuys.
Unrestricted Bid   Publicly available for viewing/responses.

 

Original document attached and can be found on Oregon's Project website: https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

 

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